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Private Degree College Library Bangalore, Karnataka 3,000 members

Greenfield College Library

60%
Reduction in untracked overdue books
2 hours → 5 min
Monthly report generation time
100%
Digital member records

The Challenge

  • •Paper-based book issuance records led to lost books and untracked overdue returns
  • •No system to manage the 3,000-member database — duplicate cards and ghost memberships existed
  • •OPAC (Online Public Access Catalog) was non-existent — students had no way to search available books
  • •Fine collection for overdue books was manual and often waived due to awkward follow-ups
  • •Reporting to management took 2–3 hours monthly to compile from paper registers

The Solution

Greenfield College Library implemented 24Library with the following features:

Book Catalog & OPAC — searchable digital catalog with availability status
Barcode Book Issuance — one-scan checkout and return logging
Digital Member Database — 3,000 student profiles with issuance history
Automated Fine Calculation — system auto-calculates and notifies via WhatsApp
One-Click Reports — daily, weekly and monthly borrowing and attendance reports

The Results

60%
Reduction in untracked overdue books
Barcode issuance and automated WhatsApp reminders on due dates caught overdue returns before they became losses
2 hours → 5 min
Monthly report generation time
Management reports now auto-generated. Principal gets weekly PDF summary via WhatsApp automatically
100%
Digital member records
3,000 student profiles fully migrated to digital with issuance history, dues and contact details in one place
“Our biggest headache was students claiming they returned books when the paper register had no proof. With 24Library's barcode system, every transaction is timestamped and logged. Disputes dropped to zero.”
S
Suresh Kumar
Head Librarian, Greenfield College

How It Happened

1

Catalog migration in 3 days

Used ISBN import to bulk-add 8,000 books to the digital catalog. Staff added remaining titles manually over the first week using mobile barcode scanning.

2

Member onboarding in Week 1

Imported 3,000 student records from Excel. Printed barcode library cards and distributed via class coordinators. 80% adoption within first week.

3

Full OPAC live in Week 2

Student-facing book search portal activated. Students can now search availability from their phones before visiting the library — reducing unnecessary footfall by 40%.

Related pages

Library Software for CollegesOPAC Software IndiaSoftware in KarnatakaAll Case Studies

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